Personal Assistance to Directors

Date: 18.01.2017

Job Description:
Administrative and ad hoc support to Managing Director and CEO

Daily Duties:
• Administrative support to Managing Director and CEO
• Stationery orders and stock
• Kitchen and office supplies
• Manage office cleaner
• Typing, filing, scanning and admin for MD & Director
• Maintain Diaries
• Travel arrangements for MD, Director and staff
• Place stationery orders and control stationery stock
• Purchase kitchen and office supplies and maintain stock
• Ensure offices are cleaned properly at all times
• Organise and co-ordinate client and staff functions
• Dealing with certain HR functions
• Dealing with certain marketing functions
• Dealing with suppliers
• Dealing with clients and resellers

Successful Candidate will deal with confidential information, must be very accurate, pay attention to detail, must be able to multi-task and work under pressure.

Competence Requirements:
• Attention to detail and ensure accuracy
• Computer literate, (MS Office, Excel)
• Strictly deadline driven
• Self-motivated and output driven
• Good communication skills
• Systems orientated
• Be able to cope under pressure
• Planning, co-ordinating and prioritising
• Basic accounting & numeracy, administrative, written and verbal communication, people and time management skills

Required education:
• Diploma/Certificate

Required experience:
• Administration: 5 years
• Personal Assistant: 5 years
• Client Services: 3 years
• Human Resources: 1 year

Required language:
• English

Required licence or certification:
• Driver’s License

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