Operations Coordinator

Date: 21.08.2017

Switch Telecom – Johannesburg, Gauteng

Skills and Specifications:

Proficient in typing
Preferably fluent in both English and Afrikaans
Excellent interpersonal and customer service skills
Must be tactful in dealing with people
Discretion, good judgement ability, adaptable and versatile individual
Organisational skills
Initiative and ability to operate independently

Must be logical and innovative

Customer Support, Administration and Internal Sales or Sales Coordination – 4 to 5 years experience essential
VoIP and Data knowledge would be beneficial


Job Specification

To assure focused and productive communication with potential, new and or existing clients, as well as internal and external agents. The role will involve resolving inquiries from clients, resellers and wholesale clients to ensure maximum customer satisfaction. The successful candidate will be responsible for ensuring client queries are addressed and resolved by the relevant department in a professional and timely manner.

Duties and Responsibilities:

·         Maintains a healthy relationship with existing customers and   building trust with potential customers.

·         Supports requests associated with all Switch Telecom services and products.

·         Provides support for clients and resellers telephonically and via the ticketing system.

·         Assists with receiving and dispatching of work requests to staff, vendors or other services providers.

·         Assists in resolving all account related queries.

·         Provides support for meetings and conference room reservations, as needed and directed.

·         Assists with the coordination and scheduling of orders and amendments for existing clients.

·         Acts as an interface with clients, resellers and wholesalers.

·         Acts collaboratively to solve problems and resolve spontaneous and unique situations.

·         Ensures delivery of committed services and overall customer satisfaction.

·         Demonstrates leadership, responsiveness and creativity in finding solutions.

·         Reviews invoices, receipts and work orders/tickets.

·         Ensures appropriate follow-up with customers.

·         Seeks to continuously improve processes, systems and overall client satisfaction.

·         Provides direction/information to resellers and wholesalers.

·         Inventory and stocking of hardware.

·         Coordinates Vendor Services (Porting and Managed Ports).

·         Amending data on the online system.

·         Understanding a client’s need and matching it to the relevant solution.

·         Maintaining an efficient work environment.

·         Screening telephone calls, and handling requests, and enquiries.

·         Assisting in Client retention.

·         Identifying new and efficient ways to manage ticketing queues and workflows.

·         Providing sales and administrative support to internal and external agents.

·         Communicating with agents for the status of orders and outstanding documentation.


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